ST PETER’S RFC CONSTITUTION

1 NAME

The name of the Club shall be “St. Peter’s Rugby Football Club”.

2 OBJECTS

The object of the Club shall be to promote and foster interest in rugby football by arranging matches with other Clubs under the rules of the game as defined by the Welsh Rugby Union and to provide social and recreational facilities for its Members. The Club may also promote and foster interest in other sports from time to time as the Management Committee feels fit.

3 HEADQUARTERS

The Registered Headquarters of the Club shall St. Peter’s RFC Clubhouse, Minster Road. Cardiff. CF23 5AS and in the event of any change of the Registered Headquarters, the new address shall be notified to the Clerk to the Justices within 14 days.

4 MEMBERSHIP

The Membership of the Club shall consist of:

• Vice Presidents: From time to time, the Management Committee shall invite to be Vice Presidents, individuals who have made distinguished contributions to local sporting, political, social or business life.
• Life Members: On rare occasions, the Management Committee shall appoint as Life Member, any Member who has made an outstanding contribution to the welfare of the club over a period of many years.
• Rugby Members: Being a normal playing and non-playing Members of the Club.
• Social Members: Being those who wish to avail themselves only of the social facilities of the Club.
• Debenture Members: Being individuals or businesses who have entered into agreements with the Club concerning ticket rights to Welsh Rugby Union debentures who shall have the same rights as Social Members.
• Junior Members: Being individuals under the age of 18 years who play for the Youth or other Junior teams of the Club.

5 MANAGEMENT

The Management of the Club shall be vested in a Management Committee which shall consist of the Officers of the Club and the appointed Club Coach (if any).

6 OFFICERS

The officers of the Club must be Vice Presidents, Life or Rugby Members and shall be:
Chairman
Vice Chairman
Hon Secretary
Hon Assistant Secretary
Hon Treasurer
Hon Assistant Treasurer
Hon Fixture Secretary
Hon Youth Secretary
Hon Match Secretary
Hon Social Secretary
Hon Membership Secretary
Hon Junior Rugby Secretary
Club Captain

7 SELECTION COMMITTEE

The selection of the 1st XV shall be vested, subject to the authority of the Management Committee, in no more than four selectors who will include the elected Club Captain and any appointed Team Manager and Coach. The selection of the other Senior XVs shall be vested, subject tot the authority of the  Management Committee, in the above individuals plus any other Selectors elected an the
Annual General Meeting and the Captains of the Senior XVs.

8 SOCIAL COMMITTEE

The Social Committee shall comprise such Members of the Management Committee as shall be appointed by the Management Committee together with three Social Members elected at the Annual General Meeting of the Club.

9 CLUB COACH

The Management Committee, if it feels fit, shall appoint Coaches to hep in training and coaching Club teams. The senior of these will be the Club Coach who shall act on the Management Committee.

10 GENERAL MEETINGS

A General Meeting should be held at least once a year at such time and place as may be determined by the Management Committee, provided not more than 15 months shall elapse between each general Meeting. An Extraordinary Meeting may be convened by the Management Committee at leas on 14 days notice or by written application by not less than 20 Members or one fifth of the total number of Members, whichever shall be less addressed to the Hon Secretary. In the latter case, the meeting shall be convened by the Hon Secretary within 14 days after the receipt by him of such an application.

11 ACCOUNTS

The Treasurer shall prepare a statement of the Club’s Account which shall be duly audited by the Auditors in time to be presented at the Annual General Meeting.

12 ANNUAL GENERAL MEETING

The business of the Annual General Meeting shall be:
a) Minutes of the previous General Meeting.
b) Chairman’s Report.
c) Hon Secretary’s Report.
d) Hon Treasurer’s Report and Presentation of Accounts.
e) Election of Officers, Selectors and Captains.
f) Election of Three Social Members to Social Committee.
g) Fixing of Annual Subscriptions for Rugby Members.
h) Proposed changes to the Constitution, due notice of which has been given.
i) General Business Notice of which has been given to the Hon Secretary at least seven days before the Annual General Meeting and which, in the opinion of the Management Committee, is of sufficient importance to warrant discussion at the meeting.

13 VOTING RIGHTS

All Vice Presidents, Life Members and Rugby Members shall be entitled to attend and vote at General Meetings and Social Members shall be entitled to vote in relation to matters concerning the Social Committee.

14 ELECTIONS

All those Officers specified in paragraph six and the three Social Members referred to in paragraph eight, shall be elected at the Annual General Meeting and shall hold office until the next Annual General Meeting. The voting shall be by exhaustive secret balloting until the successful candidate receives the majority of the votes cast.

15 NOTICE OF MEETING

At least 14 days prior notice of a General or Extraordinary Meeting shall be given by the Hon Secretary in writing. Such notice must be displayed prominently on the Club notice board.

16 NOMINATIONS

Nominations for the office can be received either before or at a General Meeting, but must be proposed and seconded and the permission of the Nominee must be obtained. Proposers, Seconders and Nominees must be Members entitled to vote.

17 QUORUM

A quorum of the Management Committee shall be not less than five of its Members.

18 VACANCIES

In the event of a vacancy arising through any reason among the Officers, Selectors or Captains of the Club, the Management Committee shall elect a Member to fill the vacancy and the Member elected shall hold office for the remainder of the period until the next Annual General Meeting.

19 ELIGIBILITY

All Officers, Selectors and Captains shall be eligible for re-election at the Annual GeneralMeeting at which they are due to retire.

20 CO-OPTION

The Management Committee shall have power to co-opt any additional Members for anyparticul ar meetings or for a whole year of office for any purpose that the Management  Committee shall deem sufficient.

21 DELEGATION

The Management Committee shall be empowered to delegate any of its functions to other Committees, subject to the authority of the Management Committee. Appointments to such Committees shall be made by the Management Committee.

22 APPOINTMENTS

The Management Committee shall have the power to appoint, for any period of time, an Auditor, Club Solicitors and any other appointments, whether paid or unpaid, that shall be deemed necessary to the efficient administration of the Club.

23 TRUSTEES

The Management Committee may appoint no more than four and no less than two Trustees from within its ranks or from among Life Members. Such Trustees, when duly authorised by resolution of the Management Committee, shall have power to sign and execute on behalf of the Club all deeds and documents without incurring any personal liability in respect thereof.

24 RULES

Any rule of the Constitution can be made, amended or rescinded at a General Meeting, provided notice of the proposed change of same has been received in writing by the Hon Secretary at least seven days before the meeting. In addition, the Management Committee shall be empowered to make, amend or rescind any Rule and such a change shall take immediate effect and shall remain in force until submitted to an Extraordinary General Meeting when it shall be confirmed, amended or rescinded. Such Extraordinary General Meeting shall be convened by the Secretary within seven days of the decision of the Management Committee.
The majority required before any Rule can be made, amended or rescinded shall be not less than 60% of the voting, provided that no amendment shall be in contravention of the Licensing Act 1964 and any new Rule shall be notified to the Clerk to the Justices within 14 days.

25 BYE-LAWS

The Management Committee may make, vary and revoke bye-laws provided that they are not inconsistent with the Constitution for the administration and control of the day to day internal affairs of the Club. These bye-laws shall be binding on all members.

26 ADMISSION TO MEMBERSHIP

Admission to Membership of the Club and any category thereof shall be at the discretion of the Management Committee, although they may delegate this authority from time to time to the Membership Committee. Candidates for the membership must be proposed and seconded by Members. The name of every Candidate shall be posted in the Club for 10 days before such Candidate is elected and no applicant shall be entitled to use the  premises as a Member until their election.

27 ANNUAL SUBSCRIPTIONS

The rate of annual subscription for Rugby members shall be fixed at the Annual General Meeting. The rate of annual subscription for all other Members shall be determined by the Management Committee.

28 PAYMENT OF SUBSCRIPTIONS

All subscriptions shall become due on 1 September of each year. Any member failing to pay his or her subscription by 31 December in the same year shall not be permitted to play nor to enjoy any of the facilities or privileges of the Club until such subscription is paid. Any person admitted to membership after 1 September shall be given extended time to pay at the discretion of the Management Committee,

29 GUESTS

Members may introduce and entertain Guests at the Club provided that the Visitor’s Book kept at the Club is signed by the Member and his Guest. The Member introducing a Guest shall be responsible for ensuring that his Guest observes the Rules of the Club. Members of teams playing rugby or other sports against teams of the Club will be admitted to the Club premises as Guests on the day of such matches. Visitors attending the Club premises for private function, meeting or concert, will be admitted only for the purpose of such events and will be treated as Guests.

30 MEMBERS CONDUCT

If any circumstances connected with the conduct of a Member likely to affect the welfare of the Club, be brought to the notice of the Management Committee, they shall have the power to suspend the Member pending an inquiry. The member has the right of appearing at such an inquiry. Afterwards, if they think fit, the Management Committee can suspend the Member from playing for any length of time or from the Club premises for any length of time or both; or, if this is considered inadequate, they can expel the member from the Club, after giving him the option of resigning. The decision of the Management Committee shall be final and binding on the Member.

31 RESIGNATION

Any member wishing to resign from the Club may do so by delivery to the Honorary Secretary notice of his intention.

32 ALCOHOLIC DRINKS

The Management Committee shall ensure that the provisions of the Licensing Act 1964 and any other relevant Acts and any conditions attached to the Registration Certificate granted to the Club are adhered to in all aspects.

33 EXCLUSION OF THE CLUB FROM LIABILITY

Neither the Club nor any Officer or Trustee thereof shall be liable to any Member or Guest for the loss or damage to any property occurring on the Club premises; nor for any injury sustained by any Member or Guest whilst on the Club premises.

34 A LIST OF ALL MEMBERS’ NAMES AND ADDRESSESS

A list of all Members’ names and addresses shall be kept at the Headquarters of the Club.

35

The Club may purchase, take on lease or in exchange, hire or otherwise acauire and hold for any estate or interest any lands, buildings, easements, rights, privileges, concessions, patents, patent rights, licences, secret possessions, machinery, plant, stock in trade and any real or personal property of any kind necessary or convenient for the purposes in connection with the Club’s objects such property being vested in the Club’s Trustees from time to time.

36

The Club shall be authorised to borrow or raise or secure the payment of money for the purposes of or in connection with the Club’s objects and to this end to mortgage and charge the undertaking and all or any of the real and personal property and assets, present or future and collaterally or further to secure any securities of the Club by a trust deed or other assurance the Trustees being empowered to execute any such mortgage charge or security.

37

The Constitution shall be revised at Annual General Meetings or Extraordinary General  Meeting at least every three years.

Constitution agreed as of March 2007